Georgia Army National Guard Annual Soldier Personnel Management Policy (Partial)

Key Chapter Title List

1. Overview
2. Order of Merit List (OML)
3. Use of the Order of Merit List
4. Enlisted Personnel Management (EPM) Policy and Procedures
5. References
6. Forms and Charts
7. Glossary

Document Introduction

This policy document, issued by the Georgia Army National Guard Human Resources Operations Office (NGGA-PEA) on October 1, 2024, serves as the core operational guide for the Calendar Year 2025 (CY25) Enlisted Personnel Management (EPM) cycle. It aims to provide clear and unified procedural standards for key aspects of enlisted personnel management within the Georgia Army National Guard (GAARNG). Its scope includes soldiers in Title 32 status and those on Title 10 Active Duty for Operational Support (ADOS) or mobilization status, but does not include promotion regulations for Title 10 Active Guard Reserve (AGR) soldiers.

The document's core framework is built around the Order of Merit List (OML). It details the generation criteria for OMLs for different ranks (SSG through SGM, SGT, SPC), including differentiated calculation methods based on centralized board scores, leadership scores combined with administrative scores, etc. It also clarifies the publication channels, review processes, and monthly update mechanisms for the lists. Furthermore, it specifies the approval authorities for administrative removals and command-initiated removals, as well as the governing bodies for appeal procedures.

Position vacancy filling is a core operational module of the document, employing a three-phase process: First, vacancies and overstrength personnel are identified through Unit Manning Report (UMR) Management Workshops. Second, priority placement and overstrength personnel filling are conducted. Finally, if no suitable candidates are found, Enlisted Personnel Services (EPS) vacancy filling is initiated, utilizing the PARCOR digital system to track soldier promotion eligibility, create fill events, and provide status monitoring. The document strictly defines fill priorities, soldier eligibility criteria (including MOS qualification, security clearance, physical fitness test, etc.), and handling of special circumstances (such as pregnancy exemptions, delays in qualification system updates).

Addressing special position requirements, the document dedicates chapters to standardizing selection criteria and procedures for positions related to Additional Skill Identifiers (ASI), MOS immaterial positions (00F/00D), accelerated promotion for Critical Care Flight Paramedics, recruiting positions, Security Force Assistance Brigade (SFAB) positions, etc. It clarifies the application rules of the Special Military Occupational Specialty Adjustment Promotion Program (SMAPP) for the 25D and 25E career management fields, as well as the conditions for cross-level promotion in low-density MOS positions.

The section on additional personnel procedures covers critical matters such as junior enlisted promotions, MOS/ASI award, permanent position changes, transfer into and out of the Inactive National Guard (ING), annual training assemblies, reduction requests, reenlistment restrictions, and age waivers. It provides the approval authority, required forms (e.g., DA Form 4187), submission channels, and timelines for each process. The document's appendices include a complete list of reference regulations, standardized forms and chart templates, and a glossary of professional terms, offering comprehensive tool support for policy implementation.

This policy integrates key updates including the latest Army Regulation changes (e.g., AR 600-8-19, Chapter 6, revised July 2024), interim promotion termination guidance, and the application of the PARCOR system. It is a core policy document for the Georgia Army National Guard to ensure personnel management compliance and enhance unit readiness.